How it works
Four stages. We handle three of them.
The one we do not handle is the notarial act itself, which belongs to the notary. Everything before it and after it is ours.
01
Stage 1 of 4
Send the draft, no charge to have it read
02
Stage 2 of 4
We draft in Arabic and English together
03
Stage 3 of 4
You sign, the notary attests
04
Stage 4 of 4
We handle what happens after
Four stages, from a draft to a document that will be accepted. Only the third belongs to the notary; the other three are ours.
01
Stage 1. Send the draft
Drop it on the contact page, send it on WhatsApp, or email it. If you do not have a draft, describe what has to happen and we write it. No identity documents at this stage.
02
Stage 2. We read it and quote
Inside the working day: which instrument you need, whether it will be accepted as drafted, our fee and the Dubai Courts fee separately, and who has to attend with what.
03
Stage 3. We draft in both languages, you sign, the notary attests
Arabic and English written together, not one translated after the other. You approve the text before anything is booked. At the appointment, the notary verifies identity and witnesses the signing.
04
Stage 4. We arrange the rest
We deal with whatever has to happen next, including registration or filing where it applies.
What happens at each stage
| Stage | What you supply | What we do | What the notary does |
|---|---|---|---|
| 1. The draft | The document, or a description of what it must achieve | Read it and quote the instrument, the acceptance risk and the fee, inside the working day | Not involved yet |
| 2. Drafting | Approval of the text, and any translation you already hold | Draft in Arabic and English together, check it against what the receiving party will accept | Not involved yet |
| 3. The appointment | Original passport and Emirates ID, and anything the document refers to | Book the appointment, assemble the file, attend with you | Verifies identity and witnesses the signing |
| 4. After the notary | Nothing further, unless a registry or authority asks for it | Handle delivery, and any registration or filing the receiving body requires | The notarial act is already complete |
What we need before we can quote
01
What the document has to achieve
The outcome, not the document name. The right instrument, and the right fee, follow from the task.
02
Who has to sign, and where each one is
How many parties, and whether anyone is outside the UAE, changes what the instrument has to say.
03
Whether a value is stated
A sum written into the document changes how the Dubai Courts fee is calculated.
04
The destination
If the document will be used outside the UAE, the destination country decides the wording and what follows it.
05
Any wording the receiving party has already supplied
Banks and registries sometimes hand you their own form. If they have, the quote is built around checking it, not drafting from nothing.
Bilingual by default
Arabic and English, drafted together
Terminology fixed across both texts, so they cannot drift apart
Any translation you already hold checked before the appointment
The instrument read out in a language the signatory understands
What the notary does, and what we do
The notary attests to the act of signing: that the person is who they claim to be, that they signed in front of the notary, and on that date. That attestation is what turns a piece of paper into an instrument a third party will rely on, and only a notary can perform it. What the instrument lets its holder do afterwards depends entirely on what it says, and that is the drafting, which is ours. So is establishing who must attend, checking the file against what the receiving authority will accept, booking the appointment, and being in the room. Most of what goes wrong goes wrong before the notary sees the document, which is why the reading comes first and why it is free.
The notarial act belongs to the notary
We draft, check and arrange the appointment. Only the Dubai Courts notary can verify identity, witness the signing and attest to it.
What to bring to the appointment
01
The trade licence, currently valid
The company’s identity is matched against it, and an expired licence stops the file.
02
The memorandum of association and every amendment
Signing authority is traced through them. Bringing the memorandum without its amendments is the most common gap.
03
Passport and Emirates ID of everyone signing
Originals. We tell you in advance if anything else is needed for your document.
04
Evidence that the signatory has authority
Usually the memorandum, sometimes a prior resolution. If the authority comes from a resolution, bring that resolution.
05
The instrument, as approved
We bring the approved text. You bring anything it refers to.
06
Any translation already obtained
So it can be checked before the appointment rather than after.
What changes if a signatory is abroad
01
The instrument itself does not change
It is still drafted for the same act. What changes is who can sign it, and how.
02
A power of attorney granted in advance often solves it
Someone in the UAE signs on the absent party’s behalf, under an authority drafted for exactly that act.
03
Some instruments require the person, with no substitute
Certain signings are personal, and the notary will not accept a delegate. We establish this before anyone books travel.
04
The location abroad can add a step
A power of attorney signed outside the UAE may need its own legalisation chain before it can be used here. We tell you what applies to that country.
05
Raise it at first contact, not on the day
The earlier we know someone is abroad, the more options are still open.
Who must attend, and who can be represented
Our only authorised signatory is abroad next week.
The answer depends on the document, so we establish it for your specific instrument before anybody books anything. Sometimes a power of attorney granted in advance solves it. Sometimes the notary will require that person and no substitute.
Our shareholders are in three different countries.
Usually manageable with powers of attorney granted in advance, each drafted to cover exactly the acts needed. Tell us where each shareholder is and we set out what each has to sign, and where.
One of our shareholders is a company, not a person.
A corporate shareholder signs through a human being, and which human and on what authority is the question. Raise it at first contact rather than on the day.
The signatory does not read Arabic or English.
The instrument is read to the signatory in a language they understand before it is signed. Tell us the language in advance.
What changes for a free zone entity
01
The constitutional documents differ
A free zone company’s authority is traced through its own licence and constitutional documents rather than a mainland memorandum, and the recital is drafted to match.
02
The registering authority may impose its own form
Some free zone authorities issue their own template for a resolution or a POA. Where one exists, we check your file against it rather than drafting from nothing.
03
The trade licence still has to be current
The same rule as any company: an expired licence stops the file, free zone or mainland.
04
Tell us the free zone at first contact
It decides which constitutional documents we ask for and which authority’s requirements we check the draft against.
Both texts, drafted together
Arabic and English written side by side, not one translated after the other.
We read it before you commit
No charge for looking at a draft and telling you whether it will be accepted, what it will cost, and who has to attend.
One person, start to finish
The same contact from the first message to the counter.
After the notary: what remains
Stage 1
Use inside the UAE
For many instruments used locally, notarisation is the last step.
Often nothing further
Stage 2
Filing with a registry
The receiving registry may have its own requirements as to form, language and validity period. We tell you which apply.
Where the registry requires it
Stage 3
Presenting to a bank
Banks commonly impose wording and evidence requirements beyond the notarial act, and we check them before the appointment.
Where a bank is the recipient
Stage 4
Use outside the UAE
Further steps at other bodies are usually required, performed by ministries and missions rather than by a notary. Which apply depends on the destination country.
Ministry and mission steps
What a receiving party checks
01
That the company or person is named consistently
The instrument, the trade licence, and the memorandum have to name the same party the same way, including the legal form.
02
That the recited authority actually exists
If the instrument says the authority comes from a resolution or a memorandum clause, the receiving party expects to be able to trace it.
03
That the scope covers the specific act, and not much more
A scope wider than the transaction in front of them is a common reason a bank or registry pauses a file.
04
That the notarisation itself is in order
The notary’s stamp and signature, and that the document presented is the notarised original or a certified copy of it, not a plain photocopy.
05
That any expiry or validity period has not passed
Where the instrument carries a date limit, an expired one is refused regardless of what it says.
Most instruments
Not filed anywhere further
Valid on its own for many instruments used locally. The notarial act is the last step.
Some instruments
Filed with a registry or authority
Where the receiving body requires it. The registry’s own requirements as to form, language and validity period apply on top of the notarial act.
What actually controls how long this takes
Four things, and only the first is within our control.
- Whether the draft needs amendment before it can be executed, the step you shorten by sending the document early
- Whether every required signatory can attend on the same day
- Whether a translation is required, and whether one already exists
- Whether a step at another body applies after notarisation
What we commit to is the part we control: you hear back on a draft the same working day.
If a defect is found, or the document is refused
01
A defect found before the appointment
The good case, and most of what we are for. We tell you, we fix it, and nobody travels for nothing.
02
A refusal at the counter
The notary declines to proceed. We deal with the reason and rebook.
03
A refusal afterwards
By a bank, a registry or a party abroad. We find out why and tell you plainly whether it was something in the drafting, something in the process, or a requirement nobody could have known in advance.
What most often causes a refusal
An expired trade licence
A memorandum brought without its amendments
A signatory who does not match the ID presented
A scope clause drafted too widely for what is needed
An original document missing where a copy will not do
Re-presentation after a refusal
01
We find out the exact reason first
Not a guess. The specific clause, document or mismatch the notary, bank or registry pointed to.
02
We fix the file, not just the symptom
If the recital does not match the memorandum, we correct the recital and check the rest of the instrument against the same standard.
03
We tell you if the fix changes anything else
A narrower scope or a corrected recital can change what has to be re-approved before the second attempt.
04
We rebook once the fix is confirmed
Re-presentation is a new appointment, not a queue position. We tell you honestly what it adds to the timeline.
The file is assembled before you arrive
So what the notary sees is complete, and what the receiving party asks for is already in it.
Documents drafted through this process are accepted by
Dubai Courts
Dubai Land Department
DIFC
DMCC
Dubai Economy and Tourism
Emirates NBD
Company power of attorney
General or special authority for a director, drafted for the task it has to perform.
Board resolutions
Formal company decisions, recorded so a bank, registry or counterparty can rely on them.
Memorandum of association
Company constitution documents, drafted and checked before formation or amendment.
Wills and estate documents
Wills for residents and expatriates, drafted in the language the receiving court requires.
What clients say
Nine reviews from our Google Business Profile. We publish them as written, and we do not write them.
Had experience of getting some of my documents attested from the firm. Service was top notch. Mr. Ali explained everything in detail and was of great assistance. I would recommend firm for any legal assistance or document attestation.
Highly Recommended and Excellent Service. I had to do notarization for some documents and Miss Razan assisted us greatly with exceptional professionalism and courtesy. I extend my utmost commendation for the exemplary quality of service provided.
Excellent service from notary services Dubai. They are instant replying agency. Others take long hours to reply for simple questions. Highly recommended for notaries in Dubai
I needed statutory declaration for new Zealand notarized. They did for me online since I was based in Abu Dhabi. Thanks for your service.
Great and speedy service for getting the NOC to sponsor my child. Big thanks to Ali for handling everything smoothly and on time!
Excellent notary service! Everything was handled smoothly and professionally. They even agreed to schedule a call at a time that worked best for us, which was outside their usual practice, a real sign of their flexibility and client focus. Top professionals, willing to go above and beyond. Highly recommended
I contact this office for a notary today on Sunday they processed my notary and I got my documents today online
I am 100 percent satisfied with their true copy attestation highly recommend
Lovely staff professional work nice knowledge highly recommended
Reviews published on our Google Business Profile and verified by Trustindex. Shown as written.
Start with the draft
One document, one line about what it has to achieve, and an email address. No charge, no obligation, and an answer the same working day.
Where to find us
Address
Empire Heights Tower B, Fountain Street, Business Bay, Dubai
Phone
+971 55 564 0358
info@dubainotaryservices.ae