Corporate and estate documents, Dubai
Company power of attorney
A company cannot appear in person, so it grants a power of attorney to someone who can act for it, at a bank, a registry or a counter. Whether that instrument works depends almost entirely on how the scope clause is drafted.
Our fee from AED 1,500. The Dubai Courts fee is separate and charged at cost.
We are a document services provider. The notarial act is performed by a Dubai Courts notary, not by us.
01
AED 1,500
Our fee, published, with the Dubai Courts fee separate
02
Two languages
Every instrument drafted in Arabic and English together
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Dubai Courts
Notarised before a Dubai Courts notary, not by us
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Same working day
A draft read and answered inside the working day
What has to be right for it to be accepted
Three things decide whether a company power of attorney survives the counter, the bank and a later reading in court. The company has to be named exactly as it appears on the trade licence, including the legal form. The authority has to be recited correctly: the instrument states the basis on which the signatory can grant it, and that recital has to match what the memorandum actually says. And the scope has to be narrow enough to be accepted and wide enough to be useful. A general authority to act is refused by many receiving parties, because accepting it means accepting a document that lets the holder do almost anything.
The types we prepare
General authority
AED 1,500
Broad enough to cover routine company business: contracts, licensing steps, dealings with government counters.
- Signing contracts within the stated scope
- Attending government and licensing counters
- Handling day to day company business
Real estate
AED 1,500
Where the company buys, sells, leases or mortgages property, drafted against the deed or the initial contract.
- Signing the sale or lease contract
- Attending the Land Department transfer
- Handling the mortgage registration, where one applies
Vehicles
AED 1,500
For registering, transferring or de-registering vehicles held by the company.
- Registering a new vehicle
- Transferring ownership to or from the company
- De-registering a vehicle no longer held
Banking
Priced as the underlying power of attorney, AED 1,500
Drafted to the bank’s own form where one exists, checked against your constitutional documents before signing.
- Opening or closing an account
- Naming or changing a signatory
- Handling facilities and guarantees, where named
Litigation
Priced as the underlying power of attorney, AED 1,500
Scope and wording set by what the court or the opposing party requires, checked before drafting.
- Appearing before the named court
- Instructing counsel on the company’s behalf
- Settling, only where the scope allows it
Government and licensing
Priced as the underlying power of attorney, AED 1,500
The routine one: narrow, named, and usually the fastest to prepare.
- Renewing or amending the trade licence
- Attending Dubai Economy and Tourism counters
- Handling routine government filings
What to send with the draft
01
A copy of the trade licence
So we can check the company’s exact legal name and legal form before we draft anything.
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The draft, if one exists
Or a plain description of what the attorney needs to be able to do.
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Who the attorney will be
Full name, so the instrument names them precisely from the first draft rather than a later revision.
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Any wording the receiving party has already supplied
A bank’s or registry’s own template changes what we draft to, and is often the faster route.
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A number we can reach you on
So a quick question does not turn into a delay of a full working day.
What the document must contain
01
The company, named exactly as on the trade licence
Including the legal form. A one word mismatch between the licence, the memorandum and the instrument is enough to stop a file.
02
The basis of the signatory’s authority
Recited correctly: the memorandum, a board or shareholder resolution, or an existing power of attorney with a substitution clause.
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The attorney, identified precisely
Full name and identity document details, so a third party can match the person to their identity document.
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The scope, as specific acts rather than a category
What the attorney can do, and anything they are specifically excluded from doing.
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A substitution clause, if delegation is needed
Only where the attorney may need to appoint someone else to act. Missing this is discovered at the worst possible moment.
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An expiry, if the receiving party requires one
An open ended authority is convenient for the holder and uncomfortable for everyone else; some receiving parties will not take one.
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Which language governs
One sentence settling which text prevails if the English and the Arabic ever diverge.
Who may hold the authority, and who may not
Any adult who can be identified by a passport or Emirates ID
Not someone whose interest in the transaction conflicts with the company’s, undisclosed
Not a person a specific receiving party’s own compliance rules exclude
A company employee, a director, or an outside professional, equally
More than one attorney, where the scope allows joint or several acts
Named precisely: a role or a job title alone is not enough
Getting the scope right
The scope clause is the whole document. Everything else is form. What does the attorney need to be able to do, stated as acts rather than a category? Is there anything they must specifically not be able to do? Does the attorney need to delegate, and if so does the instrument say so? And should the authority expire? There is one exception to all of this: if the receiving party has supplied their own wording, which banks often do, the right instrument is theirs, checked against your constitutional documents rather than drafted from nothing.
From a description of what the attorney needs to do, to a notarised instrument
01
Send the draft, or describe the acts
If you have a draft we check it. If not, tell us what the attorney needs to be able to do and we write it.
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We trace the authority
Against the memorandum, and any resolution or earlier power of attorney it relies on.
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We draft in both languages
Arabic and English written together, with a governing language clause, not one translated after the other.
04
You approve, we book the notary
We arrange the appointment before a Dubai Courts notary and attend it with you.
What it costs
| AED | What it includes | |
|---|---|---|
| Our fee | 1,500 | Drafting in both languages, checking the file, establishing who attends, booking and attending the appointment |
| Dubai Courts fee | Set by the Courts, charged at cost | Passed on without a margin |
Requirements from the published schedule: a draft, and the title deed or the initial contract.
What to bring to the appointment
The current trade licence, the memorandum of association with every amendment, and original identity documents for the signatory and the attorney. We confirm anything specific to your instrument before you travel.
Power of attorney or resolution: which authorises what
| Power of attorney | Board or shareholder resolution | |
|---|---|---|
| What it does | Authorises a named person to act for the company | Records a decision the company has already taken |
| Who relies on it | A bank, registry or counterparty dealing with the attorney | Whoever needs evidence the company approved something |
| How long it runs | Until used, revoked or expired, as drafted | Applies to the specific decision it records |
| Typical use | Signing, registering, appearing at a counter | Appointing a manager, approving a transfer, approving a capital change |
| Our fee | AED 1,500 | AED 2,000 |
Many transactions need both: a resolution authorising the act, and a power of attorney letting a named individual carry it out.
The recital is what gets checked first
Before anyone reads the scope, the receiving party checks the recital: the sentence that states why this signatory can grant this authority. If it names a resolution, that resolution has to exist and still be in force. If it relies on the memorandum, the memorandum has to say what the recital claims. A recital that cannot be evidenced is the fastest way to have an otherwise well drafted instrument sent back.
What the receiving party checks before accepting it
01
The recital
Whether the basis of authority named in the instrument actually matches the memorandum or resolution it cites.
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The scope
Whether it is specific enough to rely on, rather than a general authority to act.
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The expiry, if any
Whether the instrument is still within any stated validity period.
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The translation
Whether the Arabic and English say the same thing, and which one governs if they do not.
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The names
Whether the company, the signatory and the attorney are named exactly as their own records show them.
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The seal or stamp, where one is used
Whether it matches the specimen the receiving party already holds on file.
Who signs, who attends, what is checked
The signatory named in the recital
The attorney, if identification is required at signing
Passport or Emirates ID for the signatory, originals
The trade licence, current
The memorandum of association, with every amendment
The resolution, if the authority comes from one
The company name, checked against the licence
The scope clause, checked against what was agreed
Free zone or mainland: what differs
| Mainland company | Free zone company | |
|---|---|---|
| Who notarises | Dubai Courts, in both cases | Dubai Courts, in both cases |
| What differs afterwards | Filing with the relevant mainland authority, such as Dubai Economy and Tourism or the Land Department | Filing with the free zone’s own registrar, such as DMCC or DIFC, each of which keeps its own requirements |
| What we check | Which mainland body needs a copy, and in what form | Which free zone registrar needs a copy, and in what form |
The notarial act itself does not change. What changes is who has to see the instrument afterwards.
Where it is refused, and why
A company power of attorney is rarely refused for a typo. It is refused because the authority cannot be traced, because the scope is wider than the receiving party will accept, or because the company’s name does not match across the licence, the memorandum and the instrument. Each of these is checkable before the appointment, which is why the reading is free and worth doing before you commit to anything.
Rejection reasons, and the fix
01
The authority recited does not match the memorandum
The fix: trace the authority to the current memorandum and every amendment before drafting, and cite the exact clause.
02
The signatory’s authority had lapsed
The fix: confirm the resolution or memorandum clause is still in force before the appointment, not after.
03
The scope is drafted too broadly
The fix: narrow the scope to the specific acts needed and name any exclusions.
04
There is no substitution clause
The fix: add one before drafting if the attorney may ever need to delegate.
05
The company is named inconsistently
The fix: match the licence, memorandum and instrument string exactly, including the legal form.
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The English and Arabic do not say the same thing
The fix: draft both languages together with a governing language clause, not one translated after the other.
07
The attorney is not identified precisely enough
The fix: give the attorney’s full name and identity document number exactly as it appears on their passport or Emirates ID.
What happens after the notarial act, and where the instrument goes next
01
Using it locally
For most company powers of attorney, the notarised original is what the counter asks for; nothing further is filed.
02
Filing with a registry
Where the instrument authorises a registry transaction such as a property or vehicle transfer, the registry may hold a copy or require the original presented each time. We tell you which applies before you travel.
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Presenting it to a bank
Banks often want supporting evidence alongside the notarised instrument, such as a board resolution confirming the same authority.
04
Using it abroad
If the attorney will use it outside the UAE, further ministry and embassy legalisation steps usually apply, separate from the Dubai Courts notarisation.
Using it outside the UAE, and what that adds
01
A certified translation, if the destination requires one
Beyond the bilingual drafting we already do; some receiving countries want a further certified or sworn translation.
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Ministry of Foreign Affairs attestation
A step after Dubai Courts notarisation, before the document leaves the chain here.
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The destination country’s embassy or consulate
Their own legalisation step, on their own requirements, not ours.
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A further step once it arrives
Some countries require a final domestic step on receipt; we set out the chain for your destination before you commit.
If the signatory changes before the document is used
Authority tied to a role, rather than to a name, can lapse when the person holding that role leaves the company. Check the instrument is still supported by the current memorandum or resolution before it is presented, not after.
Revocation and amendment
A power of attorney is not amended in place. If the scope needs to change, a new instrument is drafted and the old one is revoked. Revocation is its own instrument, notarised the same way as the original, and anyone who relied on the original should be told it no longer stands. Until a revocation is notarised and communicated, a receiving party who has not been told may still act on the original.
Send the draft. We tell you whether it will be accepted, before you commit.
Company powers of attorney drafted here are accepted by
Dubai Courts
Dubai Land Department
Dubai Economy and Tourism
DMCC
Emirates NBD
ADCB
ADIB
Dubai Police
Public Prosecution
DGHR
Special power of attorney
A narrower authority for one named transaction rather than ongoing company business.
Board resolution
Records the decision behind the authority, often the document a bank asks for alongside the POA.
Memorandum of association
Where the manager’s authority to grant a POA is constitutional rather than resolution based.
Share transfer
Company powers of attorney commonly run alongside the resolutions and amendments a share transfer needs.
Questions we are actually asked about this instrument
Can you draft it, or only notarise one I bring?
Both. If you have a draft we check it against what it has to achieve and against what the receiving party will accept. If you do not, describe what the attorney needs to be able to do and we draft it.
The counterparty sent us their own template. Can we use it?
Usually yes, and it is often the better option, because a form the receiving party has already approved will not be argued with. The work is checking it against your constitutional documents, and telling you if anything in their wording conflicts with what your memorandum actually allows.
Can it be in English only?
Many receiving authorities require Arabic. We draft in both languages as standard, so the question does not arise later, and so nobody signs a page they cannot read.
One of our shareholders is a company rather than a person.
The corporate shareholder signs through an individual, and that individual’s authority has to be traced and evidenced separately. Raise it when you first make contact rather than on the day, because it is one of the more common reasons a corporate file takes longer than expected.
How long is it valid for?
That depends on what the instrument says and on what the receiving party requires. Some will not accept an open ended authority, so an expiry is sometimes added deliberately, and we will ask which applies to your document.
Can it be revoked?
Yes. Revocation is its own instrument, notarised the same way as the original, and anyone who relied on the original should be told.
What happens if I lose the notarised original?
Tell us. Whether a certified copy is enough, or a fresh instrument has to be drafted and notarised again, depends on who is asking for it and what they will accept.
What clients say
Nine reviews from our Google Business Profile. We publish them as written, and we do not write them.
Had experience of getting some of my documents attested from the firm. Service was top notch. Mr. Ali explained everything in detail and was of great assistance. I would recommend firm for any legal assistance or document attestation.
Highly Recommended and Excellent Service. I had to do notarization for some documents and Miss Razan assisted us greatly with exceptional professionalism and courtesy. I extend my utmost commendation for the exemplary quality of service provided.
Excellent service from notary services Dubai. They are instant replying agency. Others take long hours to reply for simple questions. Highly recommended for notaries in Dubai
I needed statutory declaration for new Zealand notarized. They did for me online since I was based in Abu Dhabi. Thanks for your service.
Great and speedy service for getting the NOC to sponsor my child. Big thanks to Ali for handling everything smoothly and on time!
Excellent notary service! Everything was handled smoothly and professionally. They even agreed to schedule a call at a time that worked best for us, which was outside their usual practice, a real sign of their flexibility and client focus. Top professionals, willing to go above and beyond. Highly recommended
I contact this office for a notary today on Sunday they processed my notary and I got my documents today online
I am 100 percent satisfied with their true copy attestation highly recommend
Lovely staff professional work nice knowledge highly recommended
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Send the draft. We will tell you whether it will be accepted, before you commit.
One document, one line about what it has to achieve, and an email address. No charge, no obligation, and an answer the same working day.
Where to find us
Address
Empire Heights Tower B, Fountain Street, Business Bay, Dubai
Phone
+971 55 564 0358
info@dubainotaryservices.ae